Visa application costs: fees, expenses and proof of funds
A practical worksheet for the money you pay, the money you hold, and the money you may recover.
Read the budget guide ↗ WORK · STUDY · EXPLORE
Poland work visa
cost calculator.
Adult foreign worker abroad, Polish-employer permit longer than three months, then an entry D-visa.
A big move.
Fewer unknowns.
Fewer unknowns.
Official fees and real-life expenses,
with every assumption in view.
WorkStudyTravel
01
Where are you heading?
Changing destination or visa type starts a fresh budget.
SELECTED ROUTEEmployer work authorisation + national D-visa
Partial fee preset
Mixed PLN and EUR charges must be converted before summing. Initial D-visa route does not automatically include a later residence permit. Work-fee refund exceptions: https://www.gov.pl/web/uw-mazowiecki/jakie-oplaty-musze-wniesc3 . VFS and documents are additional; exemptions and special nationalities differ.
02
Make the numbers yours.
Published fees and your own quotes. Untick anything that does not apply.
Government feesCourses & assessmentsVariable expenses
Funding choices describe who pays in this budget. They do not authorise charging a worker. Some sponsor costs must remain employer-funded; check the source linked to the charge.
03
Currencies & funds held
Keep conversions visible and bank balances separate.
Exchange-rate assumptions
ECB reference snapshot: 30 Oct 2026. Editable units of each currency per €1. These are planning values, not live rates or bank/card quotes; no FX fees are added. ECB source ↗
Optional personal entry in your budget currency. A balance you must show is not automatically a payment or a refusal loss. It is excluded from all costs and loss totals. Enter any account/provider fees as expenses separately.
How the estimate works
Costs paid, expected refunds and refusal stage
Each enabled amount is converted into your budget currency and rounded to cents. Potential cash loss = amounts paid by the selected refusal stage − expected cash refunds. Payments at a later stage are excluded. Every row assumes the whole amount is paid at its selected stage; split deposits and balances into separate rows if needed.
Refunds can change with the refusal stage. For example, an Irish employment-permit refusal has a different refund rule from a later visa refusal. A source-based percentage is used where established; otherwise 0% is a cautious assumption, not a verified non-refundable rule. You can override it in the row’s assumptions.
Reusable certificates, future visa applications and insurance cover are not cash refunds. No probability of refusal, compensation, lost income or loan interest is calculated.
What a partial fee preset means
We researched one named adult route for each purpose and destination. This is not every visa category or every applicable charge. Local service fees, taxes, employer levies, nationality agreements, family members, future renewals and route-specific exemptions can change the budget. Missing charges are stated in each route’s scope and notes; an initial zero in an expense row means no quote entered.
Work, study and tourism have separate charges. Tuition and health-insurance premiums are supplier expenses. Proof-of-funds balances are shown separately. The adult Schengen tourist preset is one relevant application fee; a trip through several member states does not create one visa fee per destination.
Privacy, downloads and corrections
Calculations run in your browser. This calculator does not ask for a name, passport number, payment card or contact details. No calculator analytics, account creation, server submission or automatic saving of your entries is used. Refreshing clears your edits; download the CSV to keep a copy. Hosting providers and external source sites have their own technical logging and privacy terms. Google AdSense setup code is installed; ad requests are currently paused. Read the privacy and advertising disclosures.
Sources were researched on 31 Oct 2026; there is no automatic fee-update feed. Verify the official charge and written refund terms before payment. The publisher can correct and update this tool; it is not an official fee quotation.
SOURCED STARTING POINT
Poland work visa fee references
Adult foreign worker abroad, Polish-employer permit longer than three months, then an entry D-visa. Partial reference, not an all-inclusive quotation.
| Published charge | Source-currency amount | Timing assumption | Authority / operator |
|---|---|---|---|
| Employer work authorisation >3 months Current rate since1December2025. Up to three months PLN200, posted work PLN800. Generally non-refundable, but narrow statutory exceptions exist; see Warsaw authority guidance. | PLN 400.00 | Initial permit/petition | Poland: employer work permit fees ↗ |
| National D-visa application Official general D-visa fee is EUR200; payment currency/method varies by post. Visa fee is non-returnable regardless of consular decision. | €200.00 | Before visa decision | Polish Ministry of Foreign Affairs: national D visa ↗ |
| Later temporary residence and work permit Optional future in-country residence application. Not universally required in addition to an initial valid D-visa. Refusal refund of this stamp duty was not verified; do not apply visa rules to it. Conditional · off by default | PLN 440.00 | After visa approval / arrival | Polish MOS: temporary residence and work permit ↗ |
| Later residence-card issue Optional with a later residence application. Card fee is separate from stamp duty. April2026 MOS guidance requires proof with the residence application; adjust timing if applying earlier. Conditional · off by default | PLN 100.00 | After visa approval / arrival | Polish Office for Foreigners: residence stamp duty and card ↗ |
FEES, INSURANCE & REFUND PLANNING
All budget guides ↗Poland work visa budget questions
Source-linked explanations and worked examples. They help organise a budget and do not assess immigration eligibility.
Is every work-permit cost paid by the applicant?
No. The estimate separates applicant, employer and sponsor funding. Some sponsor charges remain locked to the employer. A payer selection does not authorise passing a charge to a worker.
Does a later visa refusal use the same refund rule as a permit refusal?
Not necessarily. Select the correct refusal stage and check each payment’s applicable official rule or supplier contract. Payments not yet made at that stage are excluded.
How much might I lose if my Poland visa is refused?
Use amounts already paid by the chosen stage, less expected cash refunds. Unknown refund terms start at an editable 0% assumption. This is neither a guaranteed refund result nor a refusal probability. Read the route scope and each row’s assumptions.
Information only. Your decisions remain yours.
Created by Bishnu Prasad Dahal for general information and personal budgeting. I do not provide recruitment or immigration advice. This calculator does not recruit workers, arrange visas, assess eligibility or guarantee outcomes or refunds. It is independent and is not affiliated with any government, embassy, visa centre, university or insurer. Verify fees and written supplier terms with the relevant authority or provider, and consult an appropriately authorised adviser for individual advice.